AGENCY: Department of Corrections

SERIES: 27878
TITLE: Pre-service academy class binders
DATES: 2012-
ARRANGEMENT: chronological thereunder numerical by academy class number

DESCRIPTION: These records document whether officers have met statutory training requirements. Records for each academy class include graduation photographs, participant names, class rolls, post rules, test scores, schedules, certifications, individual class photographs, graduation invitations, class rosters, commencement programs, and reconciliation memos.

RETENTION

Retain for 75 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Personnel files, GRS-2343

AUTHORIZED: 02/14/2012

FORMAT MANAGEMENT

Paper: Retain in Office for 3 months and then transfer to State Records Center. Retain in State Records Center for 75 years and then destroy.

Photographs: Retain in Office for 3 months and then transfer to State Records Center. Retain in State Records Center for 75 years and then destroy.

Computer data files: Retain in Office for 30 years after retirement or separation of employee and then delete.

APPRAISAL

Administrative

Maintenance of training records is specified in Administrative Rule R728-500-4.

PRIMARY DESIGNATION

Private