AGENCY: Weber State University (Utah)

SERIES: 27919
TITLE: Academic record files
DATES: 1900-
ARRANGEMENT: alphabetical

DESCRIPTION: These are the paper academic transcripts of student records prior to the use of a computerized student information system. Provided to students, employers, and other educational institutions upon the student request. Report of academic courses and grade as well as any applicable degrees earned by the student.

RETENTION

Permanent. Retain for 110 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Academic record files, GRS-2445

AUTHORIZED: 04/06/2012

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then scan and transfer to State Records Center. Retain in State Records Center for 100 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Historical

We are required to maintain academic transcripts in perpetuity by accreditation. We are scanning these files, but need to maintain the paper copies.

PRIMARY DESIGNATION

Exempt. Federal Educational Rights and Privacy Act (FERPA)