AGENCY: Weber State University (Utah)
SERIES: 27919
TITLE: Academic record files
DATES: 1900-
ARRANGEMENT: alphabetical
DESCRIPTION: These are the paper academic transcripts of student records prior to the use of a computerized student information system. Provided to students, employers, and other educational institutions upon the student request. Report of academic courses and grade as well as any applicable degrees earned by the student.
RETENTION
Permanent. Retain for 110 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Academic record files, GRS-2445
AUTHORIZED: 04/06/2012
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then scan and transfer to State Records Center. Retain in State Records Center for 100 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office permanently.
APPRAISAL
Administrative Historical
We are required to maintain academic transcripts in perpetuity by accreditation. We are scanning these files, but need to maintain the paper copies.
PRIMARY DESIGNATION
Exempt. Federal Educational Rights and Privacy Act (FERPA)