AGENCY: Iron County Jail (Utah)

SERIES: 28091
TITLE: Inmate grievance files
DATES: 2002-
ARRANGEMENT: numerical by grievance number

DESCRIPTION: These files provide documentation of the investigation into any grievance filed by an inmate. They are used to investigate grievances and inform inmates of findings/results. Information includes name of the inmate, inmate number, description of grievance, names of individuals involved, description of any related incidents, investigative notes, disciplinary actions, results of the investigation, and the result of the grievance hearing.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 1 month and then transfer to State Records Center. Retain in State Records Center for 3 years after file is closed and then delete.

Paper: Retain in Office until scanned and then destroy.

APPRAISAL

Administrative Legal

Modeled after the Department of Corrections agency specific retention schedule (Offender supervision records, Inmate grievance files, 9-17) which has a 3-year retention.

PRIMARY DESIGNATION

Private. 63G-2-302(1)(b)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(9)(a), UCA 63G-2-305(9)(d), UCA 63G-2-305(10), UCA 63G-2-305(12)

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