AGENCY: Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office
SERIES: 28197
TITLE: Fortitude treatment center resident case files
DATES: 2012-
ARRANGEMENT: Numerical by case number and then alphabetical by last name
DESCRIPTION: These records document the history of each resident of a community correctional center. Some of the documents are produced by other agencies prior to the resident's arrival, such as pre-sentence investigations and psychological reports. The records are used to manage and administer the resident's program. Information includes face sheet, judgment and commitment order, pre-sentence investigations, chronological notes, progress reports, employment verification/worksheets, leave-time forms, sponsor application, program agreement/contract, case plan, checking account/financial information, release of information forms, discharge summary, disciplinary/incident reports, classification/risk assessment, and psychological evaluations.
RETENTION
Retain for 10 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Resident case files, GRS-2391
AUTHORIZED: 01/30/2013
FORMAT MANAGEMENT
Digital image: Retain in Office for 10 years after jurisdiction terminates and then delete.
Computer data files: Retain in Office for 10 years after jurisdiction terminates and then delete.
Paper: Retain in Office for 1 month after jurisdiction terminates and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs of the agency. Previous decision RDR 82-05: 2 years after release.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2) 2013
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302(2)(d) 2014
Protected. Utah Code 63G-2-305(13) 2014
Controlled. Utah Code 63G-2-304(1)(b) 2008