AGENCY: Department of Environmental Quality. Division of Waste Management and Radiation Control

SERIES: 28238
TITLE: Surrendered facility records
DATES: 1968-
ARRANGEMENT: None.

DESCRIPTION: These records are transferred to the Division of Waste Management and Radiation Control for maintenance in the event that a regulated facility surrenders their records due to closure or legal action. These records may include corporate correspondence and facility records, including but not limited to: inspections, reports, and regulation of hazardous waste, solid waste, landfill, storage tanks, water and air quality, used oil, and radioactive materials; personnel records, such as employee exposure monitoring reports; site procedure records, manifests, and material safety data sheets; facility or corporate financial records, such as purchase orders, property tax documentation, and equipment records; and correspondence between different site locations and the surrendering entity's corporate office, different States' regulatory agencies, and federal regulatory agencies.

RETENTION

Permanent. Retain for 30 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/2013

FORMAT MANAGEMENT

Paper: Retain in Office until administrative value has been met and then transfer to State Records Center. Retain in State Records Center for 30 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 30 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records have long-term administrative value due to the agency's need to monitor the environment over decades. These records are historical because the facilities in these records affect the environment over a long period of time.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-201(3)(b) (2023): records which may come from other regulatory agencies/entities.

Private. Utah Code 63G-2-302(1)(g) (2023): exposure monitoring records and other personnel records that contain personally identifiable information.