AGENCY: Department of Cultural and Community Engagement. Division of Arts and Museums
SERIES: 28246
TITLE: State of Utah fine art collection records
DATES: 1899-
ARRANGEMENT: Alphabetical by artist last name.
DESCRIPTION: These records document the history and the condition of the State's Fine Art Collection. Records are used to answer research questions, keep current and complete records about the artworks included, document state ownership, and monitor and track the pieces in the collection. Each record may contain: an object worksheet, a record of exhibitions and loans, a request of payment/donation receipt or other proof of purchase, a condition report, and any other supplemental materials that may be relevant to the history and provenance of the piece.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/2013
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Photographs: Retain in Office permanently.
Digital image: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Fiscal Historical
Records contain financial appraisal values, supplement the historical value of the collection pieces, and documentation of state ownership. The digitized copy of each piece will be preserved by State Archives.
PRIMARY DESIGNATION
Protected. Records include appraisal values protected under Utah Code 63G-2-305(7) & 63G-2-305(11)
SECONDARY DESIGNATION
Private. Private information specific to donors and other private citizens kept private under Utah Code 63G-2-302(1)(c) & 63G-2-302(2)(d)
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