AGENCY: University of Utah (Utah). Department of Campus Police

SERIES: 28508
TITLE: Non-arrest case files
DATES: 1960-
ARRANGEMENT: Numerically by case number

DESCRIPTION: These records are police case reports detailing first contact in response to incidents, supplemental information gathered by the police department, and investigative reports. These records include a description of the incident, the identifying information of parties involved, the general scope of actions taken by public safety personnel, the nature of any injuries and damages sustained, and may contain audio and video files. The records, also referred to as incident reports or offense reports, are used for departmental information, follow-up investigation, and to produce statistics. They may include Supplemental Continuation Reports, which are created when information is gathered more than one month after the initial incident and may provide additional information concerning a police investigation.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/2014

FORMAT MANAGEMENT

Computer data files: Retain in Office for 7 years and then delete.

Paper: Retain in Office until scanned and then destroy.

APPRAISAL

Administrative

These records are maintained in adherence to 34 CFR 668.46(14)(c) 2013

PRIMARY DESIGNATION

Public. Utah Code 63G-2-301(3)(g) 2014

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(10) 2014