AGENCY: Office of Vital Records and Statistics

SERIES: 28620
TITLE: Hemp extract registry
DATES: 2014-
ARRANGEMENT: Numerical

DESCRIPTION: These records support the agency's function to document the vital records and statistics of the residents of the state (Utah Code 26-2-3 (2013)). These records verify the appropriate issuance of hemp extract registration cards which allow those who suffer from intractable epilepsy to be treated with hemp extract (Utah Code 26-56-103 (2014)). Records may include hemp extract registry applications, neurologist certifications, physician evaluations, legal guardianship documentation, and proof of residency.

RETENTION

Permanent. Retain for 25 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 01/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until input into the database and then transfer to State Records Center. Retain in State Records Center for 25 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 25 years and then transfer to State Archives.

APPRAISAL

Administrative Historical Legal

The issuance of hemp extract registration cards is required by Utah Code 26-56-103 (2014), and the maintenance of the database is required by Utah Code 26-56-103(8) (2014). Registration cards must be renewed annually, but the data is valuable for hemp extract research, as specified by Utah Code 26-56-103(9) (2014).

PRIMARY DESIGNATION

Exempt. Utah Code 26-2-22 (2012)

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