AGENCY: School and Institutional Trust Lands Administration

SERIES: 2951
TITLE: Edit distribution report
DATES: 1985-2003.
ARRANGEMENT: Chronological

DESCRIPTION: These bi-weekly reports are used to record financial transactions entered into the computer system. The computer generates the final distribution of funds paid for royalty agreements on state lands. This information is organized and distributed as COM (Computer-Output Microfiche) and as CPO (Computer print-out). The CPO includes the reports in legible form as well as in computer language so that the office can check for and correct errors in the system. This is done when the report is received. The CPO format has been produced since 1985. The COM format was first produced in 1990 and contains the report in legible form only. The record includes batch status report, batch number, effective date, and operator's name and number.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1990

FORMAT MANAGEMENT

Paper: For records beginning in 1985 through 1990. Retain in Office for 1 day or until administrative use ends and then destroy.

Computer output microfiche master: For records beginning in 1985 through 1995. Retain in State Records Center for 7 years and then destroy.

Computer output microfiche duplicate: For records beginning in 1985 through 1995. Retain in Office for 7 years and then destroy.

Paper: For records beginning in 1991 and continuing to the present. Retain in Office for 7 years and then destroy.

APPRAISAL

Administrative

These records may be destroyed after 7 years because the agency feels they will no longer need to reference them after that time.

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