AGENCY: Department of Health. Medical Assistance Program

SERIES: 3129
TITLE: Informal hearings case files
DATES: i 1984-2014.
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are records of hearings of appeals by prospective or current clients of the program of denial of services. They include notice of informal hearing, notice of denial and hearing rights, notice of result of hearing, recommended determination and final determination of the Fair Hearing Officer, and any supportive evidence introduced by the patient denied services. Information includes the name, telephone number, address, and social security number of the client and of the client's representative, the symptom or condition for which payment of services was denied and the reason for the denial, medical information, the issues involved, the decision of the hearing officer(s) and the signatures of the hearing officers and of the approving officials, and the dates of all hearings and all decisions and notifications.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative Legal

This retention is based on the retention in the Administration Services Division of Social Services for their Administrative Fair Hearings Files RDR 81-36. As these are similar files, the same criteria should apply to both.

PRIMARY DESIGNATION

Public. The decisions of the administrative hearing judge.

SECONDARY DESIGNATION

Controlled. Records involving medical assistance eligibility and abuse cases.

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