AGENCY: Department of Transportation. Engineering & Operations. Project Development. Right of Way
SERIES: 3324
TITLE: Appraisal of property case files
DATES: i 1881-2017.
ARRANGEMENT: Numerical by project number
DESCRIPTION: These are appraisal reports of either surplus property or property that Utah Department of Transportation will acquire for road construction. They are maintained for Federal Highway Administration audits and as a back-up for appraisers. The Division of Right of Way appraises, negotiates, and contracts for property purchase. It also relocates home owners, tenants, and businesses, and sells surplus property. Various forms are used for these purposes and are compiled into one appraisal packet.
The packet includes application for relocation expenses; change of access opening form; closing statements; correspondence; damaged homes photographs; decent, safe, and sanitary reports; down payment claims; easements; fee appraisal contracts; highway project files; housing information; increased interest cost records; invoices; just compensation statements; land title abstracts (documenting real property and transfer of ownership over the years); lease agreements; moving expense claims; offers to purchase; ownership records, quit claim deeds; records of negotiation; relocation benefits; rent supplements; rental inquiries; replacement housing claims; requests for condemnation; road maps; sign certificate and release records; supplemental housing payments; and warranty deeds. In summary, this record includes land values, appraisal notes, present and proposed uses for property under study, its location, abbreviated reports, value finding reports, full appraisal reports, condition of living quarters, home ownership, marital status, mortgage information, and name and sex of persons living at location under study.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
APPRAISAL
Administrative Fiscal Legal
This disposition is based on the administrative need expressed by the agency. The records are subject to federal audit; however, the office uses the records for many years following their fiscal retention.
PRIMARY DESIGNATION
Private