AGENCY: Department of Transportation. Project Development. Right of Way. Permits Office

SERIES: 3770
TITLE: Encroachment permit files
DATES: 1975-
ARRANGEMENT: Numerical by permit number.

DESCRIPTION: These are temporary permits for utility or private construction companies to excavate or otherwise block traffic on state roads to install utility lines or poles, or perform some other type of construction work. This record series includes district number, dates permit will be in effect, company applying for the permit, purpose for the encroachment, section of road affected, responsible authority, signature of approval from the Utah Department of Transportation (UDOT), signature of permitee, the Traffic Control Plan, correspondence, and copies of maps indicating area involved.

RETENTION

Retain for 13 year(s) after expiration of permit or license

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1994

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration of permit and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative

This disposition is based on the reference rate of encroachment permits. These records are looked at quite frequently, far beyond the standard three-year audit period. The extended reference value of district copies is due to the fact that they contain large maps of subdivisions, curb and gutter installments, or buried cable information which are important for administrative reference.

PRIMARY DESIGNATION

Public