AGENCY: Ogden School District (Utah). Business Office
SERIES: 3843
TITLE: Biweekly classified employee payroll report
DATES: 1984-
ARRANGEMENT: Chronological
DESCRIPTION: This is a biweekly computer report of all payroll information on classified employee. It is used to reference payments made to classified employees and for preparation of the next payroll. This report contains the following seven sections: the payroll register, payroll checks report, payroll earning statements, time and attendance listing, payroll register totals summary, and deduction report section. The payroll register section includes the name of the employee, marital status, pay status, phone number, federal, state, FICA, retirement deductions, gross pay, other deductions, regular hours and rate of earnings, other hours and rate, other earnings, and net pay. The payroll check report is arranged by payroll check number and includes the check date, social security number, employee name, net pay, and any necessary notes or explanations. The Payroll earnings statement register is arranged by earnings statement number and includes location code, bank number, account type and earnings statement date, social security number, employee name, and net pay. The time and attendance listing is arranged by employee name and includes social security number, status, vacation earned, used, and balance; sick leave earned, used, and balance; personal time earned, used, and balance, emergency leave earned, used, and balance; other leave (e.g. military, funeral) earned and balance; compensatory time earned, used, and taken, and leave without pay.__The payroll register totals summary is arranged by location code and includes deduction code, amount description, current amount, current month, quarter to date, year to date, fiscal year to date. The deduction report is arranged by deduction code and then alphabetically by employee name and includes location code, employee name, and deduction amount.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 12/1990
FORMAT MANAGEMENT
Computer output microfiche master: Retain in State Records Center for 3 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on the record's primary administrative value to the agency. This report is only used for reference purposes. The Pay History (series 83769) provides the most complete payroll information and is maintained for 50 years.