AGENCY: Ogden School District (Utah). Business Office

SERIES: 3850
TITLE: Month end reports
DATES: 1984-
ARRANGEMENT: Chronological

DESCRIPTION: This monthly report contains payroll data for the preceding month for both certified and classified employees. It is used to detail changes in previous months payroll. This report is divided into the following six sections: monthly retirement exceptions report, the retirement monthly report, the deduction report, and three separate sorts of the distribution report. The monthly retirement exceptions report is arranged by social security number within location number and includes the social social security number, employee name, gross pay, retirement gross pay, retirement deduction, a retirement flag, and exception message, location totals by month and by fiscal year. The retirement monthly report is arranged by security number and includes employee's social security number and name, monthly earnings, earnings subject to retirement, amount deducted from check, amount of employer contribution, retirement deposits, salary deferred stock fund, salary deferred 402(k) fund, contribution employer 401(k) fund. The deduction report is arranged numerically by deduction code and includes deduction code, type of deduction, location code, employee name, deduction amount and deduction totals. The distribution report is sorted by account number, program, function, and object codes, and employee name. The reports include account number, employee name, current amount, month-to-date, quarter to month, and fiscal year to date amount, and totals.__The distribution report by program is the only report received in paper and it is distributed to administrators for planning purposes.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

Computer output microfiche master: Retain in State Records Center for 5 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office. These reports are maintained only for reference purposes. The Pay History Report (series 3850) provides the most complete data and is retained for 50 years.