AGENCY: Box Elder County (Utah). Pioneer Care Center

SERIES: 4356
TITLE: Commodity program files
DATES: 1994.
ARRANGEMENT: Chronological

DESCRIPTION: These files document the use of U.S._surplus food received through the U.S._Department of Agriculture (USDA) Commodity Program. The files include a questionnaire for charitable institutions, correspondence with the Utah Department of Human Services, Division of Administrative Services; monthly inventory report (name of institution, authorized year, and signature); USDA Commodities Order form (name of institution, number and address; pick-up date and items ordered); monthly commodity report (commodity, beginning inventory, amount received, amount used, ending inventory, number served at institution by each age group, total number of needy served, non-needy served, and total number served).

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 09/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after close of fiscal year which records pertain and then destroy provided all claims resolved and audits completed.

APPRAISAL

Administrative Legal

This disposition is based on the provisions of 7 Code of Federal Regulations (CFR) 250.16(5)(b) (1990) which specifies a retention of "3 years after close of fiscal year which records pertain", and also on the needs expressed by the center's administrator.

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