AGENCY: Governor's Office of Planning and Budget
SERIES: 4740
TITLE: Data processing planning reports
DATES: 1987-
ARRANGEMENT: Alphabetical by agency name
DESCRIPTION: These plans are created by state agencies and filed with the Office of Planning and Budget. They are used by the State Data Processing Coordinator and staff to document and track state data processing purchases and the disposition of obsolete equipment. The plans provide the department and division names and the date of the report. The report is revised each fiscal year. Each plan inventories the agency's workstations, processors, software, storage, communications, output devices, and other related data processing equipment. The plans list model numbers, low organization numbers, a description of the equipment, current inventory, number of new acquisitions, costs, maintenance/lease costs, number of dispositions, reimbursement amount, maintenance/lease reductions in cost, total number in inventory including recent acquisitions and dispositions. The plans also may include quarterly or monthly acquisition reports, related policy material, and data processing initiatives. The files also document monthly breakfast meetings planned by the State Data Processing Coordinator and attended by state data processing managers which offer both vendors and managers the opportunity to discuss new informational technologies and how division or departmental plans could be modified to take advantage of equipment and software improvements.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 12/1990
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
This disposition is based upon the 1990 Utah General Retention Schedule, Schedule 5, Item 7 which states that data processing plans are permanent. This meets both the primary administrative need of the agency and other state offices and affirms the secondary informational value of the records to researchers.
PRIMARY DESIGNATION
Public