AGENCY: Department of Corrections. Adult Probation and Parole. Region 1

SERIES: 6313
TITLE: Northern Utah community correctional center resident case files
DATES: 1970-
ARRANGEMENT: Chronological, thereunder alphabetical by offender's surname

DESCRIPTION: These records document the history of each resident of a community correctional center. Some of the documents are produced by other agencies prior to the resident's arrival, such as pre-sentence investigations and psychological reports. The records are used to manage and administer the resident's program. Information includes face sheet, judgment and commitment order, pre-sentence investigations, chronological notes, progress reports, employment verification/worksheets, leave-time forms, sponsor application, program agreement/contract, case plan, checking account/financial information, release of information forms, discharge summary, disciplinary/incident reports, classification/risk assessment, and psychological evaluations.

RETENTION

Retain for 10 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Resident case files, GRS-2391

AUTHORIZED: 04/28/2003

FORMAT MANAGEMENT

Digital image: Retain in Office for 10 years after jurisdiction terminates and then delete.

Computer data files: Retain in Office for 10 years after jurisdiction terminates and then delete.

Paper: Retain in Office for 1 month after jurisdiction terminates and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs of the agency. Previous decision RDR 82-05: 2 years after release.

PRIMARY DESIGNATION

Public. Name of individual, crime committed, whether or not individual is an inmate, and name of probation officer. Utah Code 63G-2-201(2) 2013

SECONDARY DESIGNATION

Private. Social security number, home address, and home phone number, specified medical data. Utah Code 63G-2-302(2)(d) 2014

Controlled. Psychological data, specified medical data. Utah Code 63G-2-304(1)(b) 2008

Protected. Names of informants on incident reports. Utah Code 63G-2-305(10) 2014 and Utah Code 63G-2-305(13) 2014