AGENCY: Department of Corrections. Adult Probation and Parole. Region 3. Atherton Community Treatment Center

SERIES: 6332
TITLE: Daily activity logs
DATES: 1983-2014.
ARRANGEMENT: Chronological

DESCRIPTION: These records document the daily activities of the residents and events occurring within the facility. The logs are created by staff members and may be used in documenting incidents that occur involving the residents. Information includes center counts, security checks, shift change information (who is on/off-duty, briefing/debriefing), staff information (pertinent occurrences), inspections, counseling information (meetings with residents), suicide watches, medical information, contact visits on-center, kitchen information, and any drug/alcohol testing information.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1994

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until input into the database and verified per policy and then destroy.

Computer data files: Retain in Office for 2 years and then delete.

APPRAISAL

Administrative Legal

This disposition is based on administrative need and also covers the statute of limitations for actions against an officer which is 2 years as stated in UCA_78-12-28(1)_(1993) as well as for actions regarding "injury to the personal rights of another as a civil rights suit under 42_U.S.C._1983" as cited in UCA_78-12-28_(3)_(1993).

PRIMARY DESIGNATION

Public. UCA 63G-2-301 (2008) Shift change information, center count, center checks, security checks, maintenance information, authorizations for residents to work late.

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008) Disciplinary actions, urine test results, contact visits

Controlled. UCA 63G-2-304 (2008) Psychological information

Protected. UCA 63G-2-305 (2008) Chronological notes on residents' progress in the program

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