AGENCY: Department of Corrections. Business Services

SERIES: 652
TITLE: Fixed asset inventory form files
DATES: 1979-1993.
ARRANGEMENT: Numerical by identification tag number

DESCRIPTION: These files keep track of prison property. They are copies of the originals which are kept at the department office. Information includes name of office, location of equipment, low organization number, activity number, sub-location (building, room, etc.), item description, vendor name, manufacturer's name, serial number or manufacturer's identification number, acquisition date, replacement date, life years (depreciation time), cost, department or warrant number, and signature of person responsible for inventory.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper copy: Retain in Office for 1 year after equipment is replaced or disposed of and then destroy.

APPRAISAL

Administrative Fiscal

The records are only of use while the equipment is in existence. Therefore they need not be kept after the equipment is replaced or disposed of.

PRIMARY DESIGNATION

Public

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