AGENCY: Department of Transportation. Administrative Services. Human Resources Management Section
SERIES: 6748
TITLE: Personnel advertisements and not hired job applications
DATES: i 1982-1989.
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These are files which indicate available positions in the department, the manner of advertising such positions, those persons applying for the positions, and documentation concerning the selection of employees. These files include the original application for state employment; resumes; originals and copies of correspondence relating to the available positions and selection process; notes on interviews; the corresponding advertisement for the position (the Personnel Bulletin or "blue sheet"); and the Record of Applicants which lists those applying for the position and their status. Data elements include age, appearance, civil/criminal court involvement, current and past addresses, date of birth, educational level, employer, employment history, ethnic group, home ownership, job position information (grade/step, etc.), marital status, medical information, military service, name, name of kin, physical characteristics, occupational preferences, occupational licenses, physical disabilities, police records, race, references, salary, sex, signature, social security number, and telephone number.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative
General Schedule 1, Item 15(a) indicates a retention of 2 years for applications of those not hired.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public. Eighteen personal data elements identified by the State Records Committee