AGENCY: West Valley City (Utah). Department of Administration

SERIES: 6834
TITLE: Personnel files
DATES: 1980-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.

RETENTION

Retain for 65 year(s) or until separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 05/11/2011

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after death/retirement or 65 years after employment date or until microfilmed and then destroy provided microfilm has passed inspection.

Computer data files: Retain in Office for 65 years after employment date and then delete.

Microfilm duplicate: Retain in State Records Center for 65 years after employment date and then destroy.

APPRAISAL

Administrative

The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.

PRIMARY DESIGNATION

Private

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