AGENCY: Lieutenant Governor

SERIES: 6969
TITLE: Notary public commission records
DATES: 1978-
ARRANGEMENT: Numerical by commission number.

DESCRIPTION: These records support the agency's function to authorize and empower notaries public to witness signatures, verify identities of signees, and administer oaths of affirmation (Utah Code 46-1-3(2009)). Records include applications, surety bonds, certificates, commission dates, and notary public oaths of office.

RETENTION

Retain for 50 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office until scanned into database and then transfer to State Records Center. Retain in State Records Center for 50 years and then destroy.

Microfilm master: Retain in State Records Center for 50 years and then destroy.

Microfilm duplicate: Retain in Office for 50 years and then destroy.

Computer data files: Retain in Office for 50 years and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

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