AGENCY: Division of Archives and Records Service

SERIES: 7347
TITLE: Record transfer, accession, and destruction authorization records
DATES: 1960-
ARRANGEMENT: Numerical by record series, thereunder chronological.

DESCRIPTION: These records support the agency's function to "establish and apply fair, efficient, and economical management methods... for the effective management and physical care of records," (Utah Code 63A-12-101(2)(b) and (c) (2019); Utah Code 63A-12-102(3)(a) (2008)). Records document the transfer of records from governmental entities to the Division, the accessioning of records into off-site storage or an archival repository, and authorization from governmental entities to destroy non-historical records. Records include record transfer forms (submitted digitally or in paper format), accessioning notes that verify receipt of records, signed destruction or deaccession authorization forms, correspondence, and related records.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Information governance records, GRS-1713

AUTHORIZED: 02/03/2021

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center permanently.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative

Administrative need is permanent: the records are needed as long as the associated records exist. Many of the associated records are preserved by the agency permanently, and all records are subject to reappraisal, meaning their retention could change to permanent at any time.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(2)(d) (2020)

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