AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.
SERIES: 7540
TITLE: Tuberculosis active case charts
DATES: 1961-
ARRANGEMENT: Alphabetical by local health district
DESCRIPTION: As stated in the Utah Code [UCA 26-6] of Communicable Disease Rules, these are the medical records of those individuals in the state who have had tuberculosis and whose disease is either in transmission or have died. They include Tuberculosis Investigation, Case Information, Request for Tuberculosis Contact and Tuberculin Reactor Follow-up, Request for Roentgenologecal Interpretation, and Tuberculin Skin Testing Worksheet. Information includes age, birthplace, brothers and sisters, condition of living quarters, current and past addresses, date of birth, employer, ethnic group, marital status, medical information, military service, name, name of kin, national origin, number of children, occupation, physical characteristics, race, sex, signature, telephone number the results of tuberculin tests, and a complete record of the patient's treatment.
RETENTION
Retain for 50 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 10/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 49 years and then destroy.
Computer data files: Retain in Office for 50 years and then delete.
APPRAISAL
Administrative
An extended retention period is necessary because the disease may re-occur. Most patient charts are reopened within a 10 year period. The office staff has requested an office retention period of 10 years for this reason. A fifty year retention is needed to cover the normal life span of the patients. Microfilming is recommended due to the length of the retention.
PRIMARY DESIGNATION
Exempt. UCA 26-6
SECONDARY DESIGNATION
Private. UCA 63-G-2-302