AGENCY: Department of Government Operations. Division of Finance

SERIES: 7718
TITLE: Equipment inventory files
DATES: 1976-
ARRANGEMENT: Alphabetical by subject

DESCRIPTION: This is a record of the equipment purchased and owned by the bureau, used as a management control and accounting tool. It includes inventory control sheets, technical manuals, operating instructions, capital equipment lists, and requests for equipment or supplies.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 11/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

Paper: Retain in Office until updated and then destroy.

Paper: Retain in Office until the equipment is no longer functional and then destroy.

APPRAISAL

Administrative Fiscal

Inventory control sheets and other records showing the equipment the bureau owns are needed to show what equipment the bureau is charged with. Once they have been updated, they are no longer needed. Manuals that come with equipment should be kept as long as the equipment is kept for bureau reference.