AGENCY: Department of Environmental Quality. Division of Water Quality

SERIES: 7768
TITLE: National pollutant discharge elimination system (NPDES) industrial permit files
DATES: 1972-
ARRANGEMENT: Numerical by permit number, or alphabetical.

DESCRIPTION: These are permits issued under the Clean Water Act to industries permitting them to discharge specific pollutants under controlled conditions. Industries that exceed the limits set forth in the permit, or pollute waters without a permit, are subject to legal action. Included in this record series are NPEDS Permit, Application for Permit Renewal, Notice of Violation, Affidavit of Publication, Public Notice Mailing List, Public Notice, Fact Sheet, Statement of Basis, Correspondence, Industrial Waste Report, Compliance Inspection Report, Water Analysis, Application for Permit, Operation and Maintenance Report, Consent Decrees, Bypass Report, Facility Map and Diagrams, Press Release, Response to Administrative Order, Administrative Order, and Summary of Rationale. Information includes the permit number; effective date and expiration date of the permit; the name and address of the permitee; the name and title of the authorized permitting official; the type and amount of pollution the permitee is allowed to discharge; the monitoring requirements of the permit; the dates and reason for findings of violation, the place and date of publication of public notices; a description of the industrial facility; a record of the findings of inspection conducted by the bureau, an analysis of the water samples tested; the name and type of stream of the receiving water; a description of events when pollution control equipment was bypassed, the reason for the bypass, the steps taken to avoid the problem in the future, and the anticipated effect on downstream users; the steps that polluters must take to come into compliance with the Clean Water Act; and the dates that those steps will be taken.

RETENTION

Permanent. Retain for 9 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 01/2004

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 9 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

Retention is based on discussions with the bureau staff and with the EPA office in Denver. The permit, applications, statement of basis, and fact sheet have historical value documenting which industry was polluting state waters; they describe what was discharged, how much was discharged, and why a permit was issued. The other records have legal value for the State against polluters violating permits. State action could be taken in accordance with UCA 78-38-1 (1990), UCA 26-11-16 (1990), UCA_76-8-504 (1990), or UCA 76-10-801 (1990). The maximum statute of limitation is 4 years. The Environmental Protection Agency keeps its files open for 9 years.

PRIMARY DESIGNATION

Public