AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care

SERIES: 7827
TITLE: Hospital provider agreements
DATES: 1984-
ARRANGEMENT: Alphabetical by provider name

DESCRIPTION: These are agreements between the state and hospitals by which the latter agree to abide by the requirements of the medicaid program in order to receive medicaid funding. These agreements are required by 42 CFR 431.107. These records include the name and address of the provider, the terms of the agreement, the period of the agreement, the signatures of the authorized officials, copies of bills received from the provider, and copies of warrant requests.

RETENTION

Retain for 6 year(s) after expiration of contractual agreement

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 11/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after the contract expires and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

These records are subject to both state and federal law. According to federal law, these records need to be kept for 3 years due to audit purposes. However, under UCA 78-12-23, a suit could be brought against the state for breach of contract. As a result, the longer retention period has been chosen. The in-office retention is set at one year after expiration because the staff indicates tat these are the records that have been reviewed by both state and federal auditors. No set retention period can be given because the contracts vary in length.