AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care

SERIES: 7830
TITLE: Cancelled contracts file
DATES: 1985-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are contracts between the bureau and health care providers, Utah counties, consultants, equipment suppliers, CPA firms, publishing companies, and others whose contracts have been cancelled. These records include the name of the contractor, the contract period, the terms of the contract, the signatures of the authorizing officials, copies of bills received, and copies of warrant requests.

RETENTION

Retain for 6 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 11/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

These records are subject to both state and federal laws. According to federal law, these records need to be kept for 3 years due to audit purposes. However, under UCA 78-12-23, a suit could be brought against the state for breach of contract. As a result, a longer retention period has been chosen. The in-office retention is set at 1 year as that is usually when the files are audited.

PRIMARY DESIGNATION

Public

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