AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care
SERIES: 7832
TITLE: Correspondence files
DATES: 1980-
ARRANGEMENT: Alphanumerical by name and date
DESCRIPTION: This is a complete set of all of the correspondence and memoranda generated by the bureau. It includes two sets of correspondence as well as a monthly index/summary sheet.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 11/1986
FORMAT MANAGEMENT
Paper: Retain in Office until no longer needed and then destroy.
Paper: Retain in Office for 3 months or until no longer needed and then destroy.
Paper: Retain in Office for 2 years or until no longer needed and then destroy.
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
The bureau keeps two copies of its correspondence. With the creation of a monthly index/summary, it should be possible to have only one file and still retrieve needed documentation. Therefore, one set should be disposed of. Correspondence documents the activities of the office and, after inconsequential letters and memoranda have been weeded out, should be retained permanently. Records under "1" include notices of holidays or charity and welfare fund appeals. Records under "2" relate to staffing and communications; supplies and office services and equipment requests and receipts; and the use of office space and utilities.
PRIMARY DESIGNATION
Private