AGENCY: Utah State Tax Commission. Technology Management

SERIES: 7893
TITLE: Corporation tax system
DATES: 1985-
ARRANGEMENT: Numerical by account number

DESCRIPTION: This computer data system is used by the Tax Commission to audit, collect, investigate, issue refunds, provide reports and deal with corporations and their owners and agents who pay taxes, file returns, or do business in the state of Utah. This system may hold information that includes tax periods and withholding amounts; pre-payments, payments, refunds, collection and processing notations. Also includes owners name, address and phone number; account number, social security number and could contain other tax information.

RETENTION

Retain for 15 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1991

FORMAT MANAGEMENT

Computer data files: Retain in Office for 4 years and then transfer to magnetic storage.

Computer magnetic storage media: Retain in Agency Record Center for 11 years after refreshing or reformatting as needed, and then erase.

APPRAISAL

Administrative Fiscal

This disposition is based on the needs expressed by the Tax Commission to have access to these computer data files for 15 years.

PRIMARY DESIGNATION

Exempt. UCA_59-1-403(1)_(1991)

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