AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.

SERIES: 7938
TITLE: Batch summary
DATES: 1977-
ARRANGEMENT: None

DESCRIPTION: This is a part of COM 68015C, Batch Balance Reports. Includes batch date, batch number, the batch type (HCFA form 1500, Drugs, Indigent, etc.), the individual who input the data into the system, the batch control sheet total, and the disposition of the batch (accepted or rejected).

RETENTION

Retain for 9 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/2003

FORMAT MANAGEMENT

Computer output microfiche master: For records beginning in 1977 through 2002. Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

CD-ROM: For records beginning in 2001 and continuing to the present. Retain in Office for 9 years and then destroy.

Computer data files: For records beginning in 2001 and continuing to the present. Retain in Office for 9 years and then delete.

APPRAISAL

Administrative Fiscal

This is an audit tool to ensure the accuracy of the data input to the MMIS system. It may be subject to federal audit. The audit period for the federal government is 3 years. Maintaning this record for 4 years will cover this period and allow leeway should the federal auditors be on a fiscal rather than a calendar year basis. Discussion with the staff indicates that their period of office use is 2 years.

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