AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.

SERIES: 7941
TITLE: Medical identification card register
DATES: 1977-
ARRANGEMENT: None

DESCRIPTION: This is a computer output microfiche number 18120D prepared monthly listing all health care providers enrolled in the medicaid program. It includes run date, the report date, the district number, and a listing of the physicians giving their names and identification card numbers.

RETENTION

Retain for 9 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer output microfiche master: For records beginning in 1977 through 2002. Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

CD-ROM: For records beginning in 2002 and continuing to the present. Retain in Office for 9 years and then destroy.

Computer data files: Retain in Office for 9 years and then delete provided erased records are those stored on COLD/LAN.

APPRAISAL

Administrative Fiscal

The period for legal actions against providers filing false claims is 9 years. If such an action were to be taken, it is conceivable that this information may be of value. Therefore, it should be kept for 9 years. Discussion with the staff indicates that they only need the record in the office for two years.

PRIMARY DESIGNATION

Private

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