AGENCY: Division of Fleet Operations

SERIES: 80031
TITLE: Affidavits for special exempt plates
DATES: 1982-
ARRANGEMENT: Numerical by license number

DESCRIPTION: These records are used to justify why an unmarked state car should not have a state exempt license plate. The law requires that all state cars have a state exempt license plate. In certain circumstances, however, this law is excused because the state vehicle should not identifiable as a state car. Tax Commission's Motor Vehicles office also gets a copy of this record. The information includes agency, division, department, vehicle id number, make, model, license number, justification, authorizing signature, and who would being using the vehicle.

RETENTION

Retain until disposition of asset

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until vehicle is decommissioned and then destroy.

APPRAISAL

Administrative Fiscal

This record needs to be maintained while the vehicle is in use for the purpose stated on the affidavit. After this, the record might have audit values.

PRIMARY DESIGNATION

Private

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