AGENCY: Department of Government Operations. Division of Purchasing and General Services. State Mail and Distribution Services

SERIES: 80078
TITLE: Mail authorization forms
DATES: 1984-2000.
ARRANGEMENT: Numerical by batch number.

DESCRIPTION: These are authorizations to spend consignment funds or charge agencies for mailing. These forms also record the amount spent and the amount mailed (piece count) and the machine used. The data is then keyed into a database which then creates a IDT (TC-61) and a postage-used report. It is used as a detail file and a reference file. The information includes date used, postage machine used, number of pieces mailed, and total dollar amount.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857

AUTHORIZED: 11/19/2008

FORMAT MANAGEMENT

Paper: Retain in Office for 18 months after end of fiscal year and then transfer to State Records Center. Retain in State Records Center for 18 months and then destroy.

APPRAISAL

Administrative Fiscal

These records have audit value.

PRIMARY DESIGNATION

Public

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