AGENCY: Department of Agriculture and Food. Conservation Commission

SERIES: 80241
TITLE: Soil conservation district elections
DATES: 1979-
ARRANGEMENT: Chronological

DESCRIPTION: This is an automated program which stores the ballot information correspondence and a ballot tallying program. It includes names of land owners living in certain soil conservation districts, their mailing address and a tally of the voting. It is a secret ball ot but the tally is published in the newspaper.

RETENTION

Retain for 2 year(s) or for 0

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1988

FORMAT MANAGEMENT

Computer data files: Retain in Office for 2 years or until superceeded and then erase.

Paper: Retain in Office for 30 days after the results have been published in the newspaper and then destroy.

APPRAISAL

Administrative

This retention date was reached because of administrative need for these records. The elections are to be held every 2 years, UCA 4-18. However, federal referendums according to 7 CFR 719.25 states that the actual ballots need only be kept 30 days.

PRIMARY DESIGNATION

Private

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