AGENCY: Department of Corrections. Inmate Services
SERIES: 80255
TITLE: Inmate property control case files
DATES: 1985-2014.
ARRANGEMENT: Chronological
DESCRIPTION: These files are used for account for all inmate personal property turned over to the prison for safekeeping until the inmate is released. The files include received property forms, statements of loss, waivers, requests, memorandums, deceased or escape forms, confiscated property forms, released property forms, denied or returned packages lists, special property clearance forms (medical, contract, or warden approved), disciplinary information (discipline reports, discipline appeal forms), grievance form, property call schedules, inmate identification forms, incident reports, inmate forwarding forms, inmate correspondence, donation forms, disposition forms, commissary receipt copies, denied property notifications, and inmate property inventory forms. Prior to 1993 the files were arranged alphabetically by inmate name.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after release or death of inmate and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative Legal
This disposition is based on administrative and primary legal value because they may be used for litigation support if charges are brought by inmates against officers for damage or loss of personal property. The statute of limitations "for taking, detaining, or injuring personal property" is 3 years (UCA_78-12-26[2]_[1986]). The retention also covers the statute of limitations for actions against an officer is 2 years as stated in UCA_78-12-28(1)_(1987) as well as for actions regarding "injury to the personal rights of another as a civil rights suit under 42_U.S.C._1983" as referred to in UCA_78-12-28_(3)_(1987).
PRIMARY DESIGNATION
Private. UCA 63G-2-302(2)(d) (2008)
SECONDARY DESIGNATION
Public. UCA 63G-2-301 (2008)
Protected. UCA 63G-2-305(8-11) (2008)