AGENCY: Department of Corrections. Inmate Services

SERIES: 80261
TITLE: Inmate negative photos
DATES: ca. 1960-2014.
ARRANGEMENT: Numerical by inmate number

DESCRIPTION: These files contain photographic negatives of inmates. These negatives are used to keep positive identification current. They are also used to create positive prints when information on inmates is requested from outside agencies. Each inmate has a packet which includes one negative, one positive print (for easy identification), inmate name and number, the date inmate was admitted to the prison, the date the photo was taken, the date photo updates were taken (photos are periodically updated to maintain identification integrity), and any escape order requests (photo requested from file after an inmate's escape). These negatives are kept as the master photographs for duplication purposes. Some inmates may have multiple photographs included. Photos and negatives previous to ca. 1960 were included in inmate jackets (see 84145).

RETENTION

Permanent. Retain for 5 year(s) after separation

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1993

FORMAT MANAGEMENT

Photo negatives: Retain in Office for 5 years after inmate leaves the prison and then transfer to State Archives.

Paper: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative Historical

This disposition is based on secondary informational value because they contain information on individuals and serve to identify inmates at the state prison. These records would be of interest to descendants of inmates doing family history or individuals researching the history of specific inmates.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(2)(g) (2008)