AGENCY: Department of Administrative Services. Division of General Services. State Printing Services

SERIES: 80279
TITLE: Procurement cards
DATES: 1984-1991.
ARRANGEMENT: Alphabetical by job name

DESCRIPTION: Whenever a bid for printing is let to vendors this procurement card is kept for public review as to the status of the bid and to whom the bid was awarded. The card is also attached to the back end of a warrant request and is also kept by Central Service's Accounting Office as part of their account payable files.

The cards include vendor name, date bid received, cost for work, the job name, due date, job type, purchase order number, bidding procedures, quantity of product ordered, and comments sections.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Request for proposal records, GRS-1991

AUTHORIZED: 04/03/2003

FORMAT MANAGEMENT

Paper copy: Retain in Office for 1 year after bid is awarded and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

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