AGENCY: Department of Administrative Services. Division of General Services. State Printing Services

SERIES: 80280
TITLE: Purchase orders
DATES: 1984-1991.
ARRANGEMENT: Numerical by vendor number

DESCRIPTION: These purchase orders are unique to State Printing and are used to request vendors to provide printing services which are farmed out from State Printing. The Division of Purchasing does not get directly involved in this process. A copy of this is also filed with the accounts payable files and a copy is attached to the Warrant Request which goes to Finance.

The information includes vendor's name and address, purchase order number, item number, quantity, description, unit price, and total amount, with the procurement officer's authorization and the vendor's authorization.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 1 year after fiscal year ends and then destroy.

APPRAISAL

Administrative

A copy of this record is maintained by Finance. Therefore this record only needs to be kept long enough to satisfy administrative needs.

PRIMARY DESIGNATION

Public

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