AGENCY: Department of Corrections. Inmate Services

SERIES: 80388
TITLE: Prison commitment registers
DATES: 1875-2002.
ARRANGEMENT: Numerical by inmate number.

DESCRIPTION: These logs are used to record information when an inmate is first admitted to prison. Personal information includes inmate's name, physical description, religion, education, birthplace, and occupation. Beginning in 1889, a photograph of the inmate accompanied this information. Criminal information includes the crime, sentence, discharge date, and prison record. Beginning in 1982, this log was also used as a back-up to the Offender Based Criminal Identification System (OBCIS). As the only facility in the corrections system, the State Prison was the creator from 1875-1982.

RETENTION

Permanent. Retain for 15 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then microfilm and transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

These files allow the creation of statistical profiles on the nature of inmates entering the prison during a given time period. They are also valuable research records for family historians or biographical researchers.

PRIMARY DESIGNATION

Private. The records are regarded as private for 75 years as per UCA 63G-2-302(2). They contain information about race, national origin, and religion and disclosure of this and other personal information may constitute an invasion of privacy

SECONDARY DESIGNATION

Public

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