AGENCY: Department of Corrections. Inmate Administration Bureau

SERIES: 80391
TITLE: Active inmate reference card files
DATES: 1950-2014.
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are quick reference files used by records offices personnel to handle inquiries regarding critical information about an inmate who is still incarcerated. This information is duplicated in the Offender Based Criminal Identification System (OBCIS). These are backup files for the master index. This includes name, file number, crime, occupation, sentence, nationality, place of birth, date of birth, religion, education, trial judge, marital status, county, release date, personal description, FBI number, and social security number. Upon release of the inmate, the card is transferred to Inactive inmate reference card files, series number 80392, which is kept permanently in the office.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 04/1996

FORMAT MANAGEMENT

Paper: Retain in Office until release of inmate and then transfer to inactive reference card file.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2)(d) 1995

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