AGENCY: Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy
SERIES: 8060
TITLE: Correspondence file
DATES: 1980-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: This comprises three duplicate copies of all the bureau's correspondence. One set of correspondence is arranged numerically, one set is arranged alphabetically, and one set is labeled a suspense file. These records include copies of outgoing and originals of incoming correspondence and memoranda between the bureau and other Health Department bureaus, the division and department directors, other state agencies, federal agencies, medicaid providers, and the public. Subjects include policies, surveys, procedural interpretations and clarifications, and cost containment efforts.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 08/1986
FORMAT MANAGEMENT
Paper: Retain in Office until no longer needed and then destroy.
Paper: Retain in Office for 90 days or until no longer needed and then destroy.
Paper: Retain in Office for 2 years and then destroy.
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then transfer to State Archives with authority to weed.
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
This retention was updated in order to extend the length of time the record is kept in the office and because the earlier retention did not reflect the fact that there are three sets of correspondence. Only one set of the correspondence should be kept.
PRIMARY DESIGNATION
Public