AGENCY: Board of Education. Office of Education. Services to the Visually Handicapped. Industries for the Blind

SERIES: 80776
TITLE: Purchase agreement files
DATES: 1982-1992.
ARRANGEMENT: Alphabetical by type of product.

DESCRIPTION: These are contract case files which indicate the ordering of products, the specifications for manufacturing, and shipment to the customer. These files include copies of contractual agreements, bills of lading, proof of shipment documents, and correspondence relating to the transaction of business.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

Many of the products manufactured by the agency are for federal contracts. 34 CFR 379.43(1) and 379.43(m)(7) indicate that records involving federal grants and rehabilitation services must be available for audits and for comparison over a several year period. 34CFR 401.19(10) indicates that records be maintained for five years for evaluation of vocational education programs. This retention is therefore in keeping with agency needs and federal requirements.

PRIMARY DESIGNATION

Public

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