AGENCY: Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center
SERIES: 80858
TITLE: Discharged client records
DATES: 1920-2015.
ARRANGEMENT: Alphabetical by surname.
DESCRIPTION: These records support the agency's function to provide care, services, and treatment to qualifying persons with disabilities residing at the agency (Utah Code 62A-5-201(2011)). Records summarize the diagnosis, treatment, and discharge of clients. Information includes medical, psychiatric and social assessments and related program records.
RETENTION
Permanent. Retain for 7 year(s) after separation
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/2010
FORMAT MANAGEMENT
Paper: For records beginning in 1920 through 2010. Retain in Office for 7 years after adult patient is discharged or until discharged juvenile reaches 18 plus 4 years and then transfer to State Records Center provided documents are scanned. Retain in State Records Center for 75 years and then transfer to State Archives with authority to weed.
Microfilm master: For records beginning in 1920 through 2010. Retain in State Archives permanently with authority to weed.
Microfilm duplicate: For records beginning in 1920 through 2010. Retain in Office permanently.
Paper: For records beginning in 2011 and continuing to the present. Retain in Office until scanned and quality checked and then transfer to State Records Center provided client has left. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.
Computer data files: For records beginning in 2011 and continuing to the present. Retain in Office for 7 years after client leaves and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records have historical value in researching state treatment of persons with disabilities as well as genealogical value.
PRIMARY DESIGNATION
Controlled. 63G-2-304(2008)
SECONDARY DESIGNATION
Private. 63G-2-302(3)(2015)