AGENCY: Department of Health. Nutritional Program

SERIES: 80875
TITLE: Metabolic patient records automated data system
DATES: undated
ARRANGEMENT: none

DESCRIPTION: This is a local data system that will shortly be implemented by the bureau. It is designed to maintain an updated file of patients followed by the clinic, to maintain a record of when samples are due and for when they are received. The information includes the patient's name, date of birth, date last sample was drawn, date next sample is due, the interval of blood monitoring , and the date the record was last updated.

RETENTION

Retain until separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office until the patient is no longer in the program and then erase.

APPRAISAL

Administrative

The information in this data system is duplicated in the patient charts. Any long-term need for it is met with the paper system. This automated system is used for administrative efficiency; when the administrative use of the records ends, the data can be deleted.

PRIMARY DESIGNATION

Private

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