AGENCY: Department of Government Operations. Division of Purchasing and General Services

SERIES: 80993
TITLE: System guide
DATES: undated
ARRANGEMENT: none

DESCRIPTION: User and operational documentation describing how an application system operates from a functional user and data processing point of view, including records documenting data entry, manipulation, output and retrieval, records necessary for using the system, including user guides, system or sub-system definitions, system flowcharts, program descriptions and documentation, job control or work flow records, system specifications, and input and output specifications. This documentation only includes that of databases whose information is not considered permanent or otherwise significant.

RETENTION

Retain until superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded or until deletion of database and then destroy.

APPRAISAL

Administrative

The systems guide has to be kept for the same length of time as the master files so that the data in the guide can be used to reference the on-line files.

PRIMARY DESIGNATION

Public