AGENCY: Department of Alcoholic Beverage Services

SERIES: 81091
TITLE: Minutes
DATES: 1935-
ARRANGEMENT: Chronological.

DESCRIPTION: These are the typed transcripts of public meetings and executive sessions of the Commissioners of the Department. Tape recordings are also kept for reference. The tapes date back to 1978. Includes date of the meeting, those in attendance, verbatim tape recordings of the meetings or hearings and transcripted minutes of the hearings or meetings. The records in this record series collect the following personal identifying information: First & last name. This information is collected in order to keep record of those in attendance and is not used for any other purpose. It is possible other PII may be inadvertently collected during the course of a meeting. This information is not used or retained for any purpose other than archival.

RETENTION

Permanent. Retain for 10 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years or until microfilmed and then destroy provided microfilm has passed inspection.

Sound recordings: Retain in Office for 1 year and then erase provided minutes have been approved by the commission.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical

The typed minutes are historically valuable because they document the activities of the agency. The tapes have administrative value only.

PRIMARY DESIGNATION

Public

---