AGENCY: Department of Commerce. Division of Professional Licensing
SERIES: 81195
TITLE: Correspondence file
DATES: 1979-
ARRANGEMENT: Chronological
DESCRIPTION: This file contains copies of all correspondence and memoranda sent by and to the Division.
This file includes memoranda and correspondence to and from the Division staff, members of the public, members of the various boards, licensees, council of state government, and other state agencies. Subjects covered include personnel changes, dates of license examination, staff assistance to the boards, license approval, and requests for information.
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 06/1987
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Records not duplicated elsewhere that document the activities of the office and show its organization, function, pattern of action, policies, procedures, and achievements are of long-term value and should be retained. However, correspondence dealing with routine day-to-day matters should be weeded out when no longer needed. A private classification is required due to the fact that these files include matters relating to pending and completed personnel actions and other sensitive items. Records under "A" are notices that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Records under "B" relate to the internal administration or housekeeping activities of the office. In general these records relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Also, records that are duplicates of information filed elsewhere.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Exempt. UCA 58-55-307 (2008), and UCA 58-59-307 (2008)