AGENCY: Department of Public Safety. Driver License Division. Records Bureau

SERIES: 81259
TITLE: Photo files
DATES: 1978-2012.
ARRANGEMENT: Alphabetical by field station, thereunder chronological, thereunder numerical by batch number

DESCRIPTION: These records are duplicate copies of drivers licenses and identification cards which are produced automatically at the time that a drivers license or identification picture is taken. They serve as the Department of Public Safety's official copy. Public Safety uses the information as a source of verification for drivers license records. Information includes the same that is found on a Utah drivers license: name, address, weight, height, eye and hair color, birth date, Social Security number, sex, signature, and photograph of a driver; restrictions and endorsements; and dates of issuance and expiration.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1998

FORMAT MANAGEMENT

Microfilm duplicate: Retain in Office for 15 years and then destroy.

Microfilm master: Retain in State Records Center for 15 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency. Previous decision: Retain in office 12 years. The change is due to the change in drivers license renewal period time lengths. The agency used to keep these records for three four-year renewal periods and now need to keep them for three five-year renewal periods.

PRIMARY DESIGNATION

Protected. Due to inclusion of undercover law enforcement officers and participants in the witness protection program

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