AGENCY: Department of Cultural and Community Engagement. Division of Arts and Museums

SERIES: 81310
TITLE: Grantee case files
DATES: i 1974-
ARRANGEMENT: Alphabetical by organization name

DESCRIPTION: These case files document the awarding of a grant to an artist or organization and contain the legal contract binding the recipient of the grant and the Utah Arts Council. The files provide documentation as to why the grant was awarded and how the funds were spent. These files include the application, copies of correspondence, contract materials, evaluation forms by on-site review processes and by the organization or artist, nonprofit organization certificate, brochures about the artist or organization, and copies of newspaper reviews. Data elements include the name of the organization or artist, federal employer identification number, and addresses and telephone numbers of contact people.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

Code of Federal Regulations Title 45, Section 1180.56 refers to Office of Management and Budget (OMB) circular A-102 which states that grant files have a retention of three years after final payment of grantee and file is closed. However, in order for the Grants Program to plan its programs and document performing agencies, a 10 year retention is requested.

PRIMARY DESIGNATION

Public


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